How to use On-Call Scheduler

Four steps from a blank page to an exported, editable schedule.

1. Add your team

Names, levels, and how many people each shift needs. You can also mark specific dates someone can't be on-call - the generator works around them automatically.

Adding staff and blocked dates in the schedule builder

2. Set the rules

Weekend definition, heavy-day weighting, and per-person caps.

Setting weekend and cap rules in the schedule builder

3. Generate & export

Review the fairness score, then download an Excel workbook.

Generated schedule with fairness score, ready to export

4. Fine-tune it

Click a name to highlight all their shifts across the whole schedule. Click any shift to reassign it to someone else or unassign it - or click a second shift while one's selected to swap the two directly.

Highlighting a person's shifts and editing an assignment on the generated schedule